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Platzkonzert Commission Meeting

  1. Call to Order/Roll Call
  2. Approval of Minutes – June 19, 2017
  3. New Business
    1. 2017 Platzkonzert Germanfest
      1. Administration
        1. “To Do” List revise (Lee & Ryan)
      2. Budget
        1. Update on budget status / budget sheet (Rachel & Ryan)
      3. Entertainment
        1. Entertainment update (Jerry)
        2. Stein carrying contest rules (Gary)
      4. Food/Beverages
        1. Food truck / food & beverage menu (Yousuf & Lee)
        2. Quote for souvenir mugs (Gayle)
      5. Final layout – tent and site
      6. Marketing
        1. Posters and flyers
      7. Activities
        1. Bounce Houses (Mark)
        2. Non-profit booth policy (Ryan & Mark)
      8. Volunteers
        1. Recruit more volunteers (All Commissioners)
        2. Update: number of volunteers (Mark & Ryan)
        3. Update on GiGi’s student volunteers (Lee)
        4. Hoffman Estates High School volunteers: provide times/duties for them (Jim; All)
        5. Rotary volunteers available: how to utilize (All)
      9. Sponsorships
        1. Recruit sponsors (All)
        2. Follow up with potential and previous sponsors (All)
      10. Signage
        1. New Signage Considerations for 2017 (Ryan)
      11. Miscellaneous
        1. Shindigz purchase: tablecloths, signs, etc.
  4. Next Meeting Date
  5. Adjournment

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